Liberal Arts
Project Number: ADM 600 CA
Department: Administration
Division: Occupational Health Services
Work Location/Room Number: 180 Livingston Street, Brooklyn, New York
Title of College Aide Position: Medical Administrative Support Aide
Name of Continuing Student (if applicable):
Number of Positions: 2
Major(s) Preferred: Human Resources, Health Services, Liberal Arts, Business
Overview of Dept/Division:
The Medical Assessment Center #1, (MAC 1) is responsible for the assessment of Transit employees and individuals desiring employment with Transit. We evaluate persons looking to be reinstated with Transit and employees sent in by their department’s supervision when a disability is noted requesting an ability to perform. MAC 1 is required to assess the client’s ability to work in a particular title. Included are referrals made to External Physicians Specialists for further evaluation. In addition, the processing of the Bus Operators Driver under Article 19A Forms.
Project Responsibilities:
The selected candidate will engage in the processing of the employees/clients, retrieving or creating a medical record for the clients, processing of Bus Operator, Driver under Article 19A forms and data entry. In addition to the computer piece the work involves heavy filing, faxing, and copying.
Special Qualifications or Background Needed:
- Strong verbal, written communication and interpersonal skills
- Knowledge of PC applications including Microsoft Office
Project Number: CC 2
Department: Corporate Communications
Division: Customer Relations, Reduced Fare Program
Work Location/Room Number: 2 Broadway, 11th floor New York, NY 10004
Title of Intern Position: Administrative Support Aide
Major(s) Preferred: Business Administration, Liberal Arts
Number of Positions: 3
Overview of Dept/Division:
The Reduced Fare Program process Senior Citizen and people with Disability
applications and issue Reduced Fare Metrocards (RFM) to qualified applicants.
Staff replace damaged, lost, and expired RFM’s. Our data system consists
of 585 thousand active files that need to be constantly updated.
Responsibilities:
Reduced Fare staff process the applications, approve, and enter data into
the system. They update customers’ information and print address labels.
They also investigate the undeliverable mail and cancel the returned RFM’s.
Special Qualifications or Background Needed:
Basic typing skill is required for data entry. Knowledge of Microsoft Word
and Excell.
Project Number: CPM 500
Department: Capital Program Management
Division: Program Coordination, Compliance & ADA Officer
Work Location/Room Number: 2 Broadway 5th Floor, NY, NY 10004
Title of Intern Position: Administrative Assistant
Name of Continuing Student (if applicable):
Number of Positions:1
Major(s) Preferred: Public Administration/Business Administration/Liberal Arts
Overview of Dept/Division:
The Office of ADA Compliance ensures that agency-wide, MTA NYC Transit employees adhere to the regulations in Title I through V of the Americans with Disabilities Act (ADA). These titles cover employment, public services (transportations and facilities), public accommodations operated by private entities, telecommunication relay services, and miscellaneous provisions.
Project Responsibilities:
Develop Americans with Disabilities Act (ADA) related computer spreadsheets and databases for efficient monitoring of system-wide projects and programs. Attend and prepare materials to be given out at the ADA Compliance Coordination Committee meetings and Outreach events. Assist staff in researching and responding to requests and/or complains from customers regarding system accessibility issues.
Special Qualifications or Background Needed:
Proficient in Microsoft Office Word, Excel, PowerPoint and Access. The ability to work with detailed spreadsheets.
Good writing, communication and interpersonal skills.
Project Number: DOL 003 IP
Department: Law Dept.
Division: Torts
Work Location/Room Number:130 Livingston Street, Room 1119
Title of Intern Position: Legal Support Aide
Number of Positions: 2
Major(s) Preferred: Business, Liberal Arts
Overview of Dept/Division:
The Torts Division of the Transit Authority Law Department defends claims and lawsuits brought against NYCTA and some of the other agencies in personal injury and property damage matters.
Project Responsibilities:
Preparation of legal documents, cross-referencing tort and no-fault medical records, printing no-fault records received on CD, processing authorizations, organizing files, etc. Typing, filing, copying, mail delivery, and data entry
Special Qualifications or Background Needed:
- Knowledge of Microsoft word, good written and verbal communication skills
- Some on the job training
Project Number: DOS 012 IP
Department: Subways
Division: Car Equipment
Work Location/Room Number: Pitkin Maintenance Shop – Administration Office
1434 Sutter Ave, Brooklyn, NY 11208.
Title of Intern Position: Administrative Support Aide
Number of Positions: 2
Major(s) Preferred: Computer Science, Business Administration, Liberal Arts
Overview of Dept/Division:
Pitkin & 207th St Maintenance Shops are responsible for the inspection and repair of 490 R46 subway cars that service the “A” and “H” lines, and 222 R32 subway cars that service the “C” line.
Project Responsibilities:
This position provides opportunities for learning new skills and developing administrative abilities. Under general supervision will perform clerical work of light to moderate difficulty. Tasks include, but not limited to, filing and maintaining personnel records, timekeeping and payroll, utilizing MS applications to preparing various reports, and other functions necessary to improve office efficiency.
Special Qualifications or Background Needed:
Strong organizational, communication and interpersonal skills. Working knowledge of Microsoft applications including Access, Excel, Word.Project Number: DS 6
Department: Subways
Division: Service Delivery
Work Location/Room Number: 130 Livingston Street, Brooklyn, NY
Title of Position: Administrative Support Aide
Major(s) Preferred: Liberal Arts, Business Administration
Number of Positions: 2
Overview of Dept/Division: This Division is responsible for service delivery administration.
Responsibilities:
Assist with the maintenance and security of 14, 000 employee records, reproduction
and distribution of all written correspondence to field locations.
Special Qualifications or Background Needed:
Some computer skills needed in Word and Access, office skills and data entry.
Project Number: DSS 002 IP
Department: OSS
Division: Operations Support
Work Location/Room Number: 2 Broadway, A27.54
Title of Intern Position: Safety / Business Analyst Support Aide
Number of Positions: 1
Major(s) Preferred: Business, Computer Science, Safety (any discipline), Management
Overview of Dept/Division:
Analyze customer and employee safety throughout all of NYCT. Analyze data trends using Microsoft Office applications and internet research. Create presentation style reports outlining findings.
Project Responsibilities:
Under the direction of the manager or a senior analyst, analyze, compile and develop reporting for the approximately 5,000 Subway Customer Accidents and 5,000 Bus Collisions that occur annually in the NYCT system.
Special Qualifications or Background Needed:
Computer literacy, analytical skills, Microsoft Office experience, good communication skills.
Project Number: LR 700 (R)
Department: Department of Subways
Division: Labor Relations
Work Location/Room Number: 2 Broadway, D1380
Title of Intern Position: Administrative Support Aide
Number of Positions: 1
Major(s) Preferred: Liberal Arts, Business Administration
Overview of Dept/Division:
The Office of Labor Relations is responsible for the discipline of Transit employees to ensure efficient and safe operations of the Transit system.
Project Responsibilities:
Under general supervision, the intern will be responsible for assisting in the preparation of disciplinary packages to include updating various databases with employee information; preparing cases for trial etc. This is an administrative position to support Hearing Officers.
Special Qualifications or Background Needed:
Proficient knowledge of the Microsoft Office Suite especially Word, Excel and Access
- Google Translate
